Project Billing

Invoice Formats

An invoice format determines how Oracle Projects creates an invoice line. You can define different formats for labor, non-labor, retention, and retention billing invoice line items, and specify if you want to use the format for customer invoices, intercompany invoices, or both, how you want to summarize expenditure items, and the fields you want an invoice line to display. You can also include free-form text on an invoice line.

Methods of Invoicing

You specify the invoicing method based on the distribution rule that you select for the contract project. Oracle Projects supports three methods of invoicing:

As-work-occurs • Based on bill rates or markups applied to detail transactions: - Time and Materials (T&M) when using bill rates, or - Cost plus when using burden schedules

Invoicing

Using Oracle Projects features, you can manage and control your invoices, review and adjust them online, and review the detailed information that backs up your invoice amounts. When you generate invoices, Oracle Projects calculates bill amounts, creates formatted invoices for printing and posting, and maintains funding balances

Release and Interface Revenue

Oracle Projects releases revenue to make it eligible for interface to Oracle General Ledger. You cannot update or delete released revenue. Oracle Projects processes adjustments to released revenue by creating crediting revenue transactions.When you generate revenue for a range of projects, it has a status of Released.

Reviewing Revenue

You can use the Revenue window to view all of the revenue information for a single draft revenue in one window. Here, you can click the Run Request, Unrelease, Release, or Lines buttons to: • Regenerate or delete revenue for a project • Change revenue status from released to unreleased • Release unreleased revenue

In addition to the Revenue Summary information, the Revenue window displays the Released

Generating and Adjusting Revenue

You can generate revenue for a single project, or for a range of projects using the PRC: Generate Draft Revenue process. You can also delete the revenue of a single project using the PRC: Delete Draft Revenue of a Single Project process.  When you generate revenue, Oracle Projects first selects projects, tasks, and their associated events and expenditure items that are eligible for revenue generation.

Project Revenue

Oracle Projects generates revenue based on the transactions that you charge to your projects. You configure your projects to accrue revenue based on your company policies. You can review revenue amounts online, and can also adjust transactions; these transactions are then processed by Oracle Projects to adjust the revenue amounts for your project. Oracle Projects interfaces the revenue amounts to Oracle General Ledger.

Creating Events

Use the Event Details window to enter and review events for a project or top task. Examples of events include an invoice reduction, a performance bonus, revenue write–off, or adjusting revenue. You can also change the bill hold status of an event using these windows. For transactions that involve foreign currencies, all amounts displayed in the Event windows are shown in the event transaction currency.

Events

An event is an entry assigned to a top task or project that generates revenue and/or billing activity, but is not directly related to any expenditure items.

Unlike labor costs or other billable expenses, a bonus your business receives for completing a project ahead of schedule is not attributable to any expenditure item. In these cases, you use an event, rather than an expenditure item, to account for a bonus or other sum of money.

Project Funding

You must fund a project before the project can accrue revenue and be billed. Funding is the step that allocates an amount associated with a  customer agreement to a specific project. The total amount of allocated project funding must equal the current approved project revenue budget amount in order to successfully baseline the project. Optionally, top tasks on projects can be individually funded. If top tasks are funded, then the same requirement of matching budget amounts to funding amounts applies at the top task level of the project.

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