Use the Invoice Hold and Release Names window to define the names that you use to manually hold or release invoices. You can define hold names that you assign to an invoice during entry to place the invoice on hold. For example, ”Needs CFO Approval”. You can also define release names that you use in the Invoice Holds window or Invoice Actions window to remove the holds you apply to invoices. For example, ”CFO Approved”. You cannot pay an invoice that has a hold applied to it.

• You can define as many invoice hold and release names as you need.
• You can also determine whether to allow accounting entry creation for the hold names you define. If you assign to an invoice a hold name that does not allow accounting, then you cannot create accounting entries for the invoice until you remove the hold.

Payables predefined invoice hold names
Payables predefines hold names and release holds that it uses to apply and release invoice holds during Invoice Validation.
In the Invoice Hold and Release Names window, you can query the predefined hold and release names that Payables provides, but you cannot modify them.

 

Invoice Release Reason You can use names with this release type to release one manually releasable hold for one invoice in the Invoice Holds window.

• Invoice Quick Release Reason. You can use names with this release type to release all manually releasable holds for one invoice in the Invoice Holds window.
• Hold Quick Release Reason. In the Invoice Actions window, you can use the release name with this release type to release all holds from invoices that you query in the Invoice Workbench. In the Invoice Actions window, you can use only release names with this release type. Payables releases only the type of hold you entered as part of your search criteria.
• Matching Release Reason. You can use release names with this release type to release a Matching hold that Payables automatically applies to an invoice during Invoice Validation.
• Variance Release Reason. You can use this type of release name to release Variance Holds that Invoice Validation automatically applies to invoices that have a tax variance.

1. Acct Release Reason. For an invoice, Payables releases an account hold when you correct the invalid account and submit Invoice Validation.
2. Amount Lowered Reason. When you submit Invoice Validation, Payables releases a Prepaid Amount hold after you have unapplied a prepayment that, after tax calculation, exceeded the amount of the invoice to which is was applied
3. Funds Release Reason. Payables uses these releases for funds checking if you use budgetary control. Payables releases a Funds hold on an invoice during Invoice Validation if sufficient funds exist for an invoice or if Payables can perform funds checking.
4. Sufficient Information. Payables predefines one release name with the Sufficient Information type. Payables places a Sufficient Information release name on an invoice after you enter an exchange rate for a foreign currency invoice.
5. Variance Release Reason. Payables predefines two release names with the Variance Release Reason type.

You cannot enter a variance release reason for an invoice with a Distribution Variance hold. You must adjust the invoice so that the total of the invoice distributions equals the invoice amount. You can enter Variance Override for an invoice if you want to release an invoice from a tax variance hold using the Holds window. You can also define other Variance Release Reasons to use for releasing invoices from tax variance hold.