Transfer to GL Payables Options
Use this region to set defaults for submission of the Payables Transfer to General Ledger Process. If you use Oracle General Ledger you can also set defaults for submitting Expense Report Import, which transfers accounting lines to Oracle General Ledger.

Transfer to GL Interface
Select the level at which you want to summarize accounting entries when you submit the Payables Transfer to General Ledger program. If Payables creates summarized journal entries, Payables combines all the invoice or payment transactions for a particular account or date into a single journal entry line. If you do not create summarized journal entries, then Payables creates a journal entry line for each accounting entry. The original accounting entries remain in Payables until you purge them.

•  In Detail. Do not summarize the entries.
•  Summarize by Accounting Date. Summarize the accounting lines by account and date.
•  Summarize by Accounting Period. Summarize the accounting lines by account and accounting period.

Submit Journal Import
Enable this option if you want to submit journal import when you submit Payables Transfer to General Ledger. Journal Import imports accounting entries from the GL Interface into Oracle General Ledger.

Allow Override At Program Submission

If this option is enabled, then when users submit the Payables Transfer to General Ledger Process, they can change the defaults that you set in this region. Choose this option if you want users to change the Transfer to GL Interface parameter when submitting the report for individual journal  categories.

Allow Distribution Level Matching Enable this option if you want to allow matching to purchase order distributions. If you enable this
option, you can match an invoice to one or more purchase order distributions. If you do not enable this option, Payables only allows
you to match an invoice to a purchase order shipment.

Allow Matching Account Override Enable this option if you want to allow override of the account for an invoice distribution created from matching to a purchase order. You can override the account for a matched invoice distribution in the Distributions window of the
Invoice Workbench, or on any imported invoices. You cannot override the account for a matched invoice distribution if you use encumbrance accounting, or perpetual receipt accrual. In addition, you cannot override the account if the purchase order is projects related and the item destination for the purchase order distribution is Inventory.

Transfer PO Descriptive Flexfield Information Enable this option if you want Payables to automatically transfer the descriptive flexfield information from the purchase order distribution to the invoice distribution when you match an invoice to a purchase order. If you enable this option, make sure that the flexfield structure is the same for purchase order distributions and invoice distributions.

Currency Payables Options

If you update this Payables option from enabled to disabled, Payables checks and warns you if you have any multiple currency bank accounts that are using multiple currency payment formats. You must inactivate the payment documents that use multiple currency payment formats and change the Multiple Currency field value on multiple currency bank accounts to disabled before you can change this Payables option from enabled to disabled.

Require Exchange Rate Entry Enable this option to require entry of an exchange rate whenever you enter an invoice or a payment in a currency other than your functional currency or an associated fixed rate currency. If you maintain daily rates in the Daily Rates window, Payables defaults the rate automatically, based on the date and the Rate type you enter. If the exchange rate type is User, then Payables always requires an exchange rate, either entered by the user or calculated by the system.

You cannot create accounting entries for or pay foreign currency invoices without exchange rates. After you have entered invoices or
created payments, you can enter exchange rates, either manually, or by using the AutoRate program. When you create future dated payments, you are required to enter the Maturity Rate, Maturity Rate Type, and Maturity Rate Date.

Calculate User Exchange Rate If you already know the functional currency amounts of any foreign currency invoices you are entering, then you can enable this option so Payables can calculate and enter effective invoice exchange rates for those invoices.
This functionality applies to invoices you enter in the Invoices window and invoices you import from the Payables Open Interface. If this option is enabled, then when you enter a foreign currency invoice, if you select the exchange rate type of User and you provide the functional currency amount, then Payables calculates and enters the exchange rate.

Exchange Rate Type Payables uses this as the default exchange rate type when you enter invoices or create payments.

Realized Gain/Loss Payables uses these accounts as the default realized gain and loss accounts for payments from each of your bank accounts. If the exchange rate changes between invoice entry and payment, Payables automatically calculates the realized gain or loss and records it in this account. Payables records gains and losses only if you use accrual basis accounting. The Account for Gain/Loss Payables option controls when Payables accounts for gains and losses.

Rounding Payables uses this account for currency rounding at the following times:

• You use multiple currencies and the payment currency does not round within the payment currency precision. For example, if a payment rounds to 100.001 GBP, the payment will be for 100.00 GBP, and the rounding error of .001 will be recorded in this account.
• The functional currency amounts of payments do not equal the amount recorded as the liability. The system charges the remaining amount to the rounding account to fully relieve liability. This happens when you make the final payment of an invoice that is already partially paid.
• You have enabled automatic offsets and the cash account is pooled, and you have rounding errors. The system charges the remaining amount to the rounding account to fully relieve the cash clearing account. This happens when you make the final payment of an invoice that is already partially paid.