Enterprise Asset Management provides three methods in which you can enter a new asset. You can create them individually, by copying information from an existing asset, utilize the multiple asset entry method, or use the Import Asset Number interface.

You must first set up an Maintained Group, before defining Maintained Numbers.The diagram below illustrates the parent/child (asset hierarchy) relationship that can be created when creating Maintained Numbers. In this example, the Maintained Group is BUILDING, containing the Maintained Numbers Building 100, Building 200, and Building 300. Those Maintained Numbers have their own child assets, Floor 1 and Floor 2.

To set up assets individually:

Navigate to the Define Asset Numbers window.

1.1 Select a Maintained Group from the list of values. This Maintained Group will be associated with this asset.

1.2  Enter a Maintained Number if you do not have them automatically generated, or accept or modify the default, if you have automatic generation enabled.
After an asset has been saved, it cannot be deleted. The asset can only be deactivated if there are no open Work Orders for the asset, or if the asset is not part of an asset hierarchy.

1.3 Optionally, enter an Asset Description, up to 240 characters.

1.4 Optionally, associate this asset to an Asset Category. This is the Class and Subclass code, such as CRANE.OVERHEAD or BUILDING.FLOOR.

2.1 Within the Main tabbed region, you can optionally select an Owning Department for this asset from the list of values. This represents the crew responsible for the asset. Notifications, regarding Work Requests, are sent to everyone with a responsibility assigned to the Work Request’s associated asset’s
current owning department

2.2 Optionally, select a Criticality code from the list of values, indicating the importance of the asset to the organization. This field is for information only.

2.3 Optionally, select a WIP Accounting Class from the list of values. This will identify the Expense cost elements associated with the work performed, such as materials, labor, and resources.

2.4 Optionally, enter the Area where this asset resides. This is a user defined listing
of logical areas of work. For example, North Plant, East Wing, or Area 1.

2.5 Indicate whether this asset is maintainable. If the Maintainable check box is selected, you can create Work Requests and Work Orders for this asset.
For example, an asset can be created for cost-tracking purposes. We may want to see the cost for all top level assets in an asset hierarchy, but we do not want to maintain those assets. In this situation, do not select this check box.

2.6 Enabled Active check box shows that asset is active.

2.7 In the Parent Asset region, optionally enter a Maintained Group. This defines asset hierarchy information, enabling you to review all cost associated with an asset or asset hierarchal view.

Enter a parent Maintained Number. This defines asset hierarchy information. If a Maintained Group was created in above step, then this field is mandatory. For example, in the diagram example above, you would need to enter Building 100 in this field if you were currently defining the Floor 1 asset.

3.1 In the Production Equipment region, optionally enter a Production Organization. The list of values displays the production inventory organizations maintained by the current asset’s organization.

3.2 Select an Item from the list of values. This is mandatory if you populated the Production Organization field. Only items that were defined with an equipment template, or with the Equipment item attribute enabled, will be available.

3.3 Enter a Serial Number. This is mandatory if you populated the Production Organization field. This is the specific name of the component within the Equipment Type, defined above.

4.1 Optionally, enter the Fixed Asset region information if Oracle Fixed Assets is installed. This is Enterprise Asset Management’s integration with Fixed Assets. Enter a Category, which is a grouping of fixed assets, defined within Oracle Fixed Assets. This category is tied to a set of books, and must be the same set of books that is assigned to the current Enterprise Asset Management
organization.

4.2. Optionally, enter the Number if Oracle Fixed Assets is installed. This represents a fixed Maintained Number that belongs to a fixed asset category, associated with the asset.

4.3 The Property Management fields, Location Name, and Location Code, will default from a Property Manager export process (Export Locations to Enterprise Asset Management) if Oracle Property Management is installed. These fields are not updateable. The Location Code and Maintained Number fields reflect as the same number, and cannot be changed.

5.1 You can select Resource Usage only if the fields in the Production Equipment region are populated. This enables you to view production Work Orders using the equipment that corresponds with this Maintained Number as a resource.

5.2 Optionally, select Attributes to enter attribute values for the asset.
Only existing, enabled Attribute Groups will display. These Attribute Groups are optional; you do not need to enter values for all existing Attribute Groups. From this window, you cannot generate
Attribute Groups.

5.3 Optionally, select Associate Activity to directly associate this Asset with an Activity.

5.4 Optionally, enter file, URL, or text attachments to this asset by choosing the paperclip Attachments icon. You can then choose Document Catalog to add asset specific documents