1. Position Management Check Boxes
The check boxes at the top of the window are for information purposes only. They are checked if the position belongs to an organization selected for position control. The check boxes indicate whether the position is:
Open: Unfilled
Under Review: Changes to the position definition are in process using a position transaction
Approved Future Actions: The position or changes to it are approved for a future effective date

 

3. If the position is permanent and budgeted every year, select the Permanent check box.

7. Select the organization and job for this position. They must have a start date on or before the start date of this position.
Note: You cannot change the organization or job once you have saved the definition. You can set up several positions that have the same job in the same organization. Each position name must be unique

8. Select a location for the position, or leave the default, which is the location of the organization.

9. Optionally, select a status for the position.
Selecting Valid or leaving the Status field blank enables employees to be assigned to the position, provided other conditions (such as an Active hiring status) are met. If the status is Invalid or any other status defined at your site, employees cannot be assigned to the position

Entering Hiring Information
1. Enter the number of Full Time Equivalents to be assigned to this position. If the Position Type is Single Incumbent, FTE must be 1.0 or less.

3. If appropriate, select a bargaining unit code for the position. This is usually the legally recognized collective negotiating organization.
Note: You set up your different bargaining units as values for the Lookup type BARGAINING_UNIT_CODE.

4. If required, enter the earliest date at which incumbents can be hired into this position. If you have created a requisition and vacancy for this position, the earliest hire date must be within the vacancy dates.

5. Enter the date by which the position should be filled. This date must be on or after the Earliest Hire Date.

6. Use the Permit Recruiting check box to identify, for your own information, a position that is frozen but due to become active in the near future.
Note: The Permit Recruiting check box is for information purposes only.

Proposed Entry Salary
1. Select the payroll to which the position's incumbents are normally assigned. This payroll's calendar can be used for calculations of budgeted amounts and commitments.

2. Select the salary basis to which the position's incumbents are normally assigned.

3. Select the default grade to be used to determine the entry salary of position incumbents.
Note: If you maintain information about valid grades for the position or the position's job, this grade must be one of the valid grades.

4. Do one of the following, or leave these fields blank:
If the position is paid from a pay scale, select the grade step and scale rate that represent the entry level salary for this position. The system displays the value of the step on the scale rate you selected.
If you maintain a grade rate to hold entry salary for this position, select the appropriate grade rate. The value or range (minimum, maximum and midpoint values) for this grade rate are displayed.

Probation
If there is a probation period for this position, you can enter its length in the Probation region.

Overlap
Select the length of time a new incumbent can overlap with a leaving incumbent for transfer of skills.
Note: You can enter proposed start and end dates for particular periods of overlap using the Extra Information Types window.