Use the tags that you generated to record your physical counts. If you use default tags for your physical inventory, you can automatically query all tags and fill in the counts. You can also query a subset of your tags by any combination of tag number, item, revision, subinventory, locator, lot, and serial number. You would use this partial tag query feature if you prefer to enter your counts by location or item, or for a particular tag number range.

If you use any blank tags in your physical inventory, you can query up the tags by tag number. You can then enter the necessary item, revision, subinventory, locator, lot, and serial number information, as well as the actual count quantity and the name of the employee who performed the count.

If you enable dynamic tag entry for your physical inventory, you can enter counts for any item and stock–keeping unit combination without a pre–generated tag number.

Adjustments and Approval
Oracle Inventory uses the counts you enter for your tags to determine if your items need quantity adjustments; and if so, whether you need to approve them.
1. If you set your approval option for your physical inventory to Not required for adjustments, you are ready to process your
adjustments.
2. If you set your approval option to Required for adjustments out of tolerance, Oracle Inventory holds for approval all tags with counts that are outside the limits of the quantity variance or adjustment value tolerances.
3. If you set your approval option to Required for all adjustments, Oracle Inventory holds all counts for approval.

Void Tags
It is important for auditing purposes to track the status of each physical  inventory tag. Therefore, if you do not use one or more of the tags Oracle Inventory generates, you should void them in the Physical Inventory Tag Counts window. A voided tag is not reported as a missing tag in the Physical Inventory Missing Tag Listing.

If you generated a certain number of blank tags at the beginning of your physical inventory, and ended up not using all of them, you would void the unused tags. When you run the Physical Inventory Missing Tag Listing for the whole range of tags you initially generated, the unused ones are accounted for and appear as missing tags.

If you void a default tag, (i.e. a tag that identifies a stock–keeping unit for which there is system on–hand quantity), Oracle Inventory adjusts the quantity in that location to zero. This indicates that you did not use the tag in question, presumably because the stock–keeping unit corresponding to the tag did not exist.

Entering and Voiding Physical Inventory Tag Counts

Navigate to the Physical Inventory Tag Counts window or choose the Counts button from the Physical Inventories Summary folder window.

1. Enter the physical inventory.

2. Enter the employee that performed the physical inventory in the Default Counter field. Oracle Inventory uses this value as the default for the Counted By field of each tag.

3. Enter or query the tag numbers for which to enter counts using one of the following options:

• Choose the Find button. Choose Yes or No to query all tags. If you choose No, you can either enter tag numbers individually or use the Find feature on the Query menu to query a subset of tags.
• Enter tag numbers individually. You can enter existing tags individually. When you enter a tag number the item information for that tag appears.
• Use the Find feature on the Query menu. You can query a subset of tags matching the search criteria you enter in the find window.

You can search by any combination of tag number, item, revision, subinventory, locator, lot, serial number, or tag status. With tag status you can find voided or missing tags.

4. Enter counts for default tags: Since you generated default tags the item, revision, subinventory, locator, lot, and serial number information for each item is displayed. You enter the count Quantity, unit of measure (UOM), and Counted By information.

5. Enter counts for blank or dynamic tags

• Enter the item associated with the tag.
• Enter the revision of the item. You can enter a value here if the item is under revision quantity control.
• Enter the subinventory in which you counted the item.
• Enter the locator associated with the subinventory. You can enter a value here if the item is under locator control.
• Enter the count quantity (number counted) for the tag.
• Enter the count unit of measure (UOM).
• Enter the name of the employee who counted the item (Counted By).
• Enter the lot number associated with the item. This entry is required if the item is under lot number control.
• Enter the serial number associated with the item. This entry is required if the item is under serial number control.

6. Voiding Physical Inventory Tags
You can void tags that you deliberately discarded during the physical inventory. Voiding tags allows you to account for all tags; thus, any tag numbers that appear on the missing tag report are actually missing.