Ship Confirm
Ship confirm is the process of confirming that items have shipped. When you ship confirm a delivery, Shipping Execution confirms that the delivery lines associated with the delivery have shipped.
You use the Confirm Delivery window to manually select or deselect ship confirm options. The options in the Confirm Delivery window provide flexibility for automating many tasks associated with processing deliveries with many delivery lines. For example, when the Ship Entered Quantities, Unspecified Quantities Ship option is selected at ship confirm, the shipped amounts are automatically processed so that each delivery line with a missing shipped quantity value is recorded as fully shipped. This saves you from manually entering each item as fully shipped.
1. INTERFACE TRIP Stop
The “Interface Trip Stop” process is executed either real time or later as a concurrent request. Typically, the process accomplishes three main objectives:
i. Deducts on-hand quantity and debits Cost of Goods Sold.
ii. Progresses the order line to “Shipped” status so that it can progress to the next workflow activity.
iii. Progresses the shipment line to an “Interfaced” status and sets the trip to “In-Transit” or “Closed” depending on whether you elected to close the trip.
2. Packing Slip Report
3. Bill of Lading
If you dont defer interface (i.e. defer interface is not enabled in ship confirm form) then ITS runs after the ship confirm and it does the above 4 activites but if you enable defer interface then ITS wont be automatically fired after ship confirm and the sales order line remains in picked status. After ITS run the SO line status changes to shipped and after workflow back ground completes it goes to Fullfill and finally to AR interface
Ship Confirm A Delivery
Ship Confirm is the process of recording that items have shipped. When you ship confirm a delivery, Shipping Execution confirms that the delivery lines associated with the delivery have shipped.
The prerequisites are
- Delivery lines must be released.
- Delivery must be open.
- At least one delivery line must be assigned to the delivery.
Navigate to the Query Manager window, and find the delivery.The delivery displays in the Shipping Transactions window.
From the Actions menu, select Ship Confirm to display the Confirm Delivery window.
1. In the Ship Options region, select one of the following ship confirm options:
-Ship Entered Quantities, Unspecified Quantities Ship: Ship confirms the quantity of items specified in the Shipped Quantity field and treats blank values as full quantity (shipped quantity = requested quantity). For example, if the Requested Quantity is 10 and the Shipped Quantity field is blank (no values entered), the full quantity (10) is shipped and displays in the Shipped Quantity field.
-Ship Entered Quantities, Unspecified Quantities Backorder: Ship confirms the quantity of items specified in the Shipped Quantity field and treats blank quantities as full backorders (backorder quantity = requested quantity). For example, if the Requested Quantity is 10 and the Shipped Quantity field is blank (no values), the full quantity (10) is backordered and displays in the Backordered Quantity field.
-Ship Entered Quantities, Unspecified Quantities Stage: Leaves the unspecified delivery line quantity as staged and removes it from the delivery. For example, if the Requested Quantity is 10 and the Shipped Quantity field is blank (no values), the full quantity (10) remains in the Stage Quantity field and the line is no longer associated with a delivery.
Note: If a non-zero Stage Quantity exists on a line, it is split from the line and unassigned from the delivery. If the Create Delivery for Staged Quantities is enabled, all staged delivery lines are grouped together in a new delivery.
-Ship Entered Quantities, Unspecified Quantities Cycle Count: Ship confirms the quantity of items specified in the Shipped Quantity field, treats blank quantities as full backorders (backorder quantity = requested quantity), and transfers the backorder reservation to cycle counting. For example, if the Requested Quantity is 10 and the Shipped Quantity field is blank (no values), the full quantity (10) is backordered and transferred to cycle
counting. You can also transfer delivery quantities to cycle count prior to
ship confirm by using the Shipping Transactions form, Cycle Count action.
-Ship All: Ship confirms the entire quantity regardless of what was entered in the Shipped Quantity field (shipped quantity = requested quantity). For example, if the Requested Quantity is 10 and the Shipped Quantity field is
5, the full requested quantity is shipped (10) and displays in the Shipped Quantity field.
-Backorder All: Backorders the entire quantity irrespective of what was entered (shipped quantity = 0, backorder quantity = requested quantity).
-Cycle Count All: Backorders the entire quantity irrespective of what was entered (shipped quantity = 0, backorder quantity = requested quantity)and transfers the backorder reservation to cycle counting. You can also
transfer delivery quantities to cycle count prior to ship confirm by using the Shipping Transactions form, Cycle Count action.
2. Enable the Create Delivery for Staged Quantities box (default setting), if you want all staged delivery lines grouped together in a new delivery. If you do not want to create a trip for the delivery, choose the Go button to ship
confirm and save your work.
3. In the Auto-create Trip Options region, select or update the ship method and the actual departure date. This allows you to specify the stop departure date which also updates Inventory. The simplest way to ship confirm one or more deliveries is to enable the Set Delivery in-Transit and Close Trip fields in the Confirm Delivery window:
Set Delivery In-transit: Creates a trip and stops for the delivery. Closes the first stop of the delivery, but leaves second stop open. Sets status of delivery to In-transit and initiates Order Management (OM) and Inventory interfaces.
Close Trip: Creates a trip and stops for the delivery. Closes trip, all stops, and the delivery.
You can enter a future Actual Departure Date. If Allow Future Ship Date in the Shipping Parameters form, Shipping Transactions tabbed region, is cleared, do not do so as you receive an error. If Allow Future Ship Date is selected, you
recieve a warning and the Inventory Interface concurrent process does not process the transaction until the actual departure date.
Enable the Create Bill of Lading box if you want to create a Bill of Lading.This generates a Bill of Lading number and prints it if it is part of a document set.
Choose one of the following
-If you disable the Defer Interface box and run Ship Confirm, inventory gets decremented and the order line is updated with the shipped quantity.
-If you enable the Defer Interface box and run Ship Confirm, you need to run the Interface Trip Stop-SRS concurrent request to update the Inventory and the Order Line status. When the Defer Interface box is enabled, a request is not automatically submitted to interface the trip stops.
4. Select the document set you want printed for the delivery and choose the OK button. A trip and related stops are created for the delivery. Save your work.
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