Use the Expenditure Items window to review a project’s expenditure items. You can see the amount and type of expenditure items charged to a project, the date an expenditure item occurred, accrued revenue, and other information. You can also drill down to Oracle Payables to view the Invoice Overview form, or to Oracle General Ledger to view T–accounts.

To view expenditure items (perform an expenditure inquiry):

1. Navigate to the Find Project Expenditure Items or Find Expenditure Items window.
Your ability to navigate to either window (by selecting Project or All) depends on your user responsibility. If you select Project, you can view expenditure items for a single project. If your system uses project security, you can select only projects that you are allowed to see. If you select All, you can view expenditure items across projects, and can structure your query to retrieve information across projects. No project security is enforced.

2. In the Find Expenditure Items window, enter your search criteria.

3. Choose Find if you want to execute the search, or choose Mass Adjust if you want to process mass adjustment of expenditures.

4. From the Expenditure Items window, choose:

•  Run Request to create Project Streamline Requests to process adjustments. You can select multiple processes to run for your project. The requests will run in the correct order.
• Totals to view the totals for the expenditure items returned based on your search criteria.

Note: This window does not display events. If your project uses event–based or cost–to–cost revenue accrual or invoice generation, use the Events window to view the total project revenue and bill amounts.

• Item Details to select a window for reviewing the details of this expenditure item. The Inquiry Options window will be displayed, from which you can choose one of the following options:

– Choose Cost Distribution Lines to view individual transactions and the debit and credit GL accounts charged for raw and burdened costs for each expenditure item. You can also view other information about the cost lines, such as PA and GL period and interface status and the rejection reason if transactions could not be interfaced.
– Choose Revenue Distribution Lines to view the revenue transactions generated for a specific expenditure item. The GL account credited for the revenue is displayed. You can also see the GL and PA posting period for the revenue and the interface status. The rejection reason will be displayed for any transactions that are rejected during the interface to GL.
– Choose AP Invoice to drill down to the Invoice Overview form in Oracle Payables. (This option is only enabled for expenditure items whose expenditure type class is either Supplier Invoices or Expense Reports.)
Note: You can also view rejection reasons for transactions rejected during the costing or revenue generation processes from the Expenditure Items window. From the Folder menu, choose Show Field and select either Cost Distr. Rejection or Revenue Distr. Rejection.