Requisition

Submitted by Anonymous on Wed, 02/11/2009 - 20:18
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With on–line requisitions, you can centralize your purchasing department, source your requisitions with the best suppliers, and ensure that you obtain the appropriate management approval before creating purchase orders from requisitions.

You can use Master Scheduling/MRP to generate on–line requisitions automatically based on the planning requirements of your manufacturing organization. 
You can use Inventory to generate on–line requisitions based on replenishment requirements. 
You can use Work in Process to generate on–line requisitions for outside processing requirements. 
Finally, you can use Purchasing to create internal requisitions, which are handled as internal sales orders and are sourced
from your inventory rather than from outside suppliers like purchase requisitions

Requisition Types
Purchase Requisitions
Use the Requisitions window to create requisitions. You must choose the requisition type (internal or purchase). You can also provide a description, unlimited notes, and defaults for requisition lines.

For each requisition line, you choose the item you want to order along with the quantity and delivery location. You can get sourced pricing from catalog quotations or open blanket purchase agreements. You can also choose a price from a list of historical purchase order prices.
In the Distributions window, you can charge the item to the appropriate accounts, or you can let the Account Generator create the accounts for you. Once you complete the requisition, you send it through the approval process.
 
Internal Requisitions
Unlike purchase requisitions, which are supplied from purchase orders, internal requisitions are supplied from internal sales orders. Internal requisitions are not picked up when you AutoCreate RFQs or purchase orders, nor can they be assigned to a buyer in the Assign Requisitions window.

Reserving Funds for Requisitions
Purchasing lets you reserve or encumber funds for requisitions which are not sourced to an encumbered blanket purchase agreement (or global agreement). If you are using budgetary control, you can also check to see whether funds are available before you encumber the requisition. If you have problems reserving funds for a requisition, the Approval Errors window lets you review the reasons.

Purchasing automatically transfers the encumbrance from the requisition to the purchase order when you successfully approve the purchase order on which you placed the requisition. Purchasing also automatically transfers the encumbrance back to the requisition when you cancel the purchase order.
Note: Even if someone with sufficient approval authority approves a requisition, its status may still be Pre–Approved if funds were not able to be reserved at the time of approval. A Pre–Approved requisition does not show up as supply until its status changes to Approved. Once funds are reserved for the Pre–Approved requisition, the requisition’s status changes to Approved and shows up as supply.

Requisition Structure
Headers
The requisition header contains detail relating to the overall purchase requisition. There can be only one header per requisition.
Lines
The requisition line contains details about the goods or services you want to order. There must be at least one line per requisition.
Distributions
Distributions contain the internal accounting distributions.

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