Entering and Viewing Purchase Order Acceptances
Use the Acceptances window to view and enter purchase order acceptances from your suppliers. The original copy of the purchase order you send to the supplier is a legal offer to buy. A binding purchase contract does not exist until the supplier accepts your offer either by performing the contract or formally accepting the offer by returning an acceptance document to you.

You indicate on your standard purchase orders, purchase agreements, and releases whether you require your suppliers to accept your orders by a specific date. Purchasing notifies you in the Notifications Summary window of the orders for which the suppliers have not responded by the acceptance due date.

To view acceptances
Navigate to the Acceptances window by selecting Acceptances from the Tools menu in the Purchase Orders, Releases, and
Purchase Order Summary windows when you do not have a purchase order open. Purchasing displays the Acceptances
window with all previously accepted purchase orders for review.

To enter acceptances

1. Navigate to the Acceptances window by selecting Acceptances from the Tools menu in the Purchase Orders Releases, and Purchase Order Summary windows.
You can accept only purchase orders and releases that you approved at least once and that are not closed.

2. In the Action field, enter the results of your supplier follow–up.
You can easily record the type of follow–up you performed such as Follow–up telephone call, Follow–up letter, or Fax follow–up. You can also use this field to record the outcome of the follow–up such as Will call back, No answer, Schedule slippage, or Cannot fulfill order.

3. Enter the Revision number. The default is the current revision. Purchasing removes the notification from the Notifications
Summary window only when you record the acceptance of the most recent revision.

4. Enter the Action Date for the acceptance transaction. Today’s date is the default, but you can enter any date.

5. Enter the Accepted By person. Your name is the default.

6. Enter the Role or title of the accepting person.

7. Select Accepted to indicate that the supplier accepted the purchase order. If you accept the most recent revision, Purchasing removes the acceptance requirement and the acceptance date from your purchase order or release. Purchasing also deletes the corresponding notification from the Notifications Summary window if any late acceptance notification exists for this order.