In a business climate that is more global and electronic everyday, enterprises are being asked to produce procurement documents in a variety of different forms. This section discusses the setup steps which define your supplier’s preferred communication method. Oracle Purchasing supports the following methods of communicating purchase orders:

• Print
• Facsimile (fax)
• Electronic mail (e–mail)
• Extensible Markup Language (XML)
• Electronic Data Interchange (EDI)

Your purchase order can be printed using text or PDF (Adobe Portable Document Format) formatting. If you choose text format, you can print at the time you approve the purchase order or when you submit the Printed Purchase Order and Printed Change Order reports. If you choose PDF format, you can create the PDF at the time you approve the purchase order, from the Purchase Order Summary window, or the PO Output for Communication process.

Setup steps for printed purchase orders:
1. Navigate to the Supplier Sites window.
2. Under the General tab, choose Printed Document as the Supplier Notification Method.

Fax purchase orders
You can send facsimiles of purchase orders using text or PDF formatting. If you choose text format and compatible fax software (such as RightFax) is installed, you can fax at the time you approve the purchase order or when you submit the Printed Purchase Order and Printed Change Order reports. If you choose PDF format, you can fax at the time you approve the purchase order, or from the Purchase Order Summary window.

This communication method requires that your system administrator configure your Oracle Application to support fax transmission.
Setup steps for faxed purchase orders:
1. Navigate to the Supplier Sites window.
2. Under the General tab, choose Fax as the Supplier Notification Method. Enter a default fax number for the supplier site. You can change the default fax number or the notification method at the time of document communication